Privacy Policy

Summary

• Local-first: your video files, thumbnails, tags, and transcripts stay on your machine and are not uploaded to our servers.
• Purchases & licensing: we store limited data to issue and validate licenses and handle refunds/chargebacks.
• Optional app telemetry & error reporting: disabled by default; you can opt in or out at any time in the app.
• Website analytics: Google Analytics is only loaded after you consent via the cookie banner.

Data controller

PAULUS DIGITAL SOLUTIONS LLC is the data controller for personal data collected through this website and the ClipCatalog application.

3833 POWERLINE RD SUITE 201
FORT LAUDERDALE, FL. US 33309
support@clipcatalogpro.com

Website analytics

We use Google Analytics on this website to understand how visitors use the site and to improve it. Google Analytics cookies are only loaded after you consent via the cookie banner.

When you consent, data such as your IP address, browser type, pages visited, and time spent on the site may be collected and processed by Google. For more information, see Google's Privacy Policy.

Google Analytics is only enabled after you consent. You can withdraw consent at any time (see our Cookies page).

You can change your choice by clearing your browser's site data for this domain, or see details in our Cookies page.

App data

ClipCatalog is designed to work locally on your machine. Your video files, thumbnails, tags, and transcripts remain on your storage and are not uploaded to our servers.

Telemetry and error reporting are prompted on first launch and disabled unless you opt in. No video content is ever sent.

Face recognition data (biometric)

ClipCatalog includes an optional face recognition feature that is disabled by default. You must explicitly enable it in the app settings to use it. Enabling face recognition is entirely at your discretion.

Face recognition data may constitute biometric data under applicable data protection laws, including Article 9 of the EU General Data Protection Regulation (GDPR), which classifies biometric data as a special category of personal data.

All face recognition processing happens entirely on your local device. Face data (such as face embeddings, groupings, and associated metadata) is stored only on your machine and is never uploaded, transmitted, or shared with us or any third party. We have no access to your face recognition data.

You can permanently delete all face recognition data at any time using the dedicated delete button in the app. Disabling the face recognition feature stops all further face-related processing.

Licensing & purchase data (Paddle + our backend)

If you purchase ClipCatalog, we process limited data to issue your license, validate activations, provide support, and handle refunds or chargebacks.

• Identifiers: license key, Paddle customer ID, Paddle transaction ID, Paddle price ID.
• Customer contact: customer email address (from Paddle) for purchase and support purposes.
• License details: plan, license status, activation limits, validity/expiry (if applicable), and timestamps for relevant events.
• Payment metadata: currency code and amount paid (stored as purchase metadata).

Installation & device data (optional)

ClipCatalog uses an installation identifier to support licensing and activation management. If you opt in to telemetry/error reporting, we may also receive basic device/app information (for example: platform, OS version, CPU cores, RAM, architecture, model, distro, and app version).

If you opt out, we stop collecting and sending this optional telemetry and error reporting. Any data already collected is retained only as described in the Data retention section below.

App telemetry & error reporting (opt-in)

Telemetry and error reporting are disabled by default. If you enable them, we may process aggregate usage metrics and error/crash information to improve ClipCatalog and diagnose issues.

On first app start, ClipCatalog will ask whether you want to enable optional telemetry and error reporting. You can change this choice at any time in the app settings.

We do not use app telemetry to collect or upload your video content, thumbnails, tags, or transcripts.

When enabled, telemetry/error reporting may include the following categories of data:

• Device & app basics: platform, app version, OS version, CPU cores, RAM, and similar high-level system information.
• Coarse GPU metrics (Windows): counts/booleans and buckets such as number of adapters, integrated vs. discrete availability, selected GPU type (integrated/discrete), vendor bucket (for example: Intel/NVIDIA/AMD/Other), and VRAM size bucket. We do not need or intend to collect full GPU model names or hardware IDs for this optional telemetry.
• Aggregate library statistics: totals such as number of videos, thumbnails, tags, transcription words, faces/people, directories/volumes, total duration, and total asset size. These are counts/aggregates only and do not include your file contents.
• Aggregate usage/performance metrics: anonymized processing and search analytics (for example, stage timing and counts) to help us improve performance and reliability.
• Error/crash diagnostics: error messages, stack traces, and structured diagnostic fields (where applicable) to help us identify and fix bugs. Please avoid including sensitive personal data in free-text error messages.

Integrity and anti-tamper events

To protect the service and prevent abuse, ClipCatalog may send a minimal integrity event if it detects that the application has been modified or tampered with. This event is intended for security and may be sent even if optional telemetry/error reporting is disabled. It does not include your video content.

Server and access logs

Like most online services, we process server and access logs for security, reliability, and troubleshooting. This can include IP address, user agent, request metadata, and timestamps for website, download, and API access.

Our logs may also include identifiers you send to us (such as installation IDs, license keys or tokens) and data contained in telemetry and error reports. Please avoid including sensitive personal data in telemetry or error messages.

GDPR (EEA/UK)

If you are located in the EEA or UK, you have the following rights under the General Data Protection Regulation (GDPR):

• Access: You may request a copy of the personal data we hold about you.
• Correction: You may request that we correct inaccurate personal data.
• Deletion: You may request that we delete your personal data, subject to legal requirements.
• Restriction: You may request that we restrict processing of your personal data in certain cases.
• Portability: You may request a copy of certain personal data in a portable format.
• Objection: You may object to processing based on our legitimate interests in certain cases.
• Withdraw consent: You may withdraw consent at any time (for example, analytics cookies via the cookie banner, or optional app telemetry/error reporting via in-app settings).
• Supervisory authority: You have the right to lodge a complaint with a supervisory authority in your jurisdiction if you believe your data protection rights have been violated.

To exercise your rights, contact support@clipcatalogpro.com. We may ask you to verify your identity before responding.

Lawful bases (EEA/UK)

• Contract: to provide licensing and activation functionality you request when you purchase ClipCatalog.
• Legitimate interests: to keep our services secure and reliable, prevent abuse, and respond to support requests.
• Consent: for Google Analytics cookies and optional app telemetry/error reporting (when enabled).

California residents (CCPA)

If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA), including the right to know what personal data we collect, the right to request deletion, and the right to opt out of the sale of your personal data.

We do not sell your personal data. To exercise any of your rights, contact support@clipcatalogpro.com.

Automated decision-making

We do not make automated decisions with legal or similarly significant effects based on your personal data. AI features in ClipCatalog (such as tagging, transcription, and face recognition) run locally on your device and are not used by us to make decisions about you.

International transfers

We use service providers (such as Paddle, Google Analytics, and our hosting providers) that may process data outside the EEA/UK. Where required, we rely on appropriate safeguards for international transfers (for example, standard contractual clauses or equivalent contractual protections).

Service providers

• Hosting provider(s): hosting, storage, databases, and logs for our website and backend services.
• Paddle: payment processing and purchase/refund events (we receive identifiers and customer email from Paddle).
• Google Analytics: website analytics (only after cookie consent).

Data retention

• Google Analytics: 14 months (as configured in Google Analytics).
• App telemetry and error reports: retained for up to 30 days for debugging, reliability, and security purposes.
• API logs: typically retained for up to 30 days.
• Website/download access logs: typically retained for up to 90 days.
• Licensing and purchase records: kept while needed to provide licensing, handle refunds/chargebacks and support, and comply with legal/accounting obligations.
• Installations and activations: kept while needed for licensing/anti-abuse and support.

Data breach notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify affected users and relevant supervisory authorities as required by applicable law (including GDPR Articles 33 and 34) without undue delay.

Contact

For privacy questions, contact support@clipcatalogpro.com.